Cleaning Quote Template: Free Download
A professional quote can be the difference between winning and losing a cleaning job. Download our free template or use the calculator to generate branded PDF quotes automatically.
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What Every Cleaning Quote Must Include
A cleaning quote isn't just a number on a piece of paper. It's a sales document that builds trust and sets expectations. Here are the 10 essential elements:
Company Information
- Business name and logo
- Phone, email, website
- License/insurance numbers
- Physical address
Client Information
- Client name
- Property address
- Contact phone/email
- Property type and size
Quote Details
- Quote number (for tracking)
- Date issued
- Validity period (e.g., 30 days)
- Estimated service date
Services Breakdown
- Each service as a line item
- Description of what's included
- Individual price per service
- Add-ons listed separately
Pricing Summary
- Subtotal
- Discounts (frequency, promotional)
- Tax (if applicable)
- Total — bold and prominent
Payment Terms
When is payment due? What methods do you accept? Is a deposit required? Spell it out. "Payment due upon completion via cash, check, Venmo, or card."
Cancellation Policy
"24-hour cancellation notice required. Late cancellations subject to 50% charge." This protects your schedule.
Guarantee / Satisfaction Policy
"100% satisfaction guarantee. If you're not happy, we'll re-clean the area at no charge within 24 hours." This builds trust.
Scope Exclusions
List what's NOT included. "This quote does not cover: exterior windows, garage, biohazard cleanup, or items requiring specialized equipment."
Call to Action
Make it easy to book. "To confirm your cleaning, reply CONFIRM to this email or call (555) 123-4567." Include a link to your booking page.
Sample Cleaning Quote
Here's what a professional cleaning quote looks like for a standard residential clean:
Quote #SC-2026-0147
March 21, 2026
Valid for 30 days
Prepared for:
Sarah Johnson • 142 Oak Street, Austin, TX 78701
3-bed, 2-bath • 1,800 sqft • Standard condition
| Service | Details | Price |
|---|---|---|
| Standard Cleaning | All rooms: dust, vacuum, mop, wipe surfaces | $180 |
| Kitchen Deep | Inside appliances, degrease | +$40 |
| Bathroom Sanitize (×2) | Scrub tile, disinfect, polish fixtures | Incl. |
| Pet Hair Removal | 2 dogs — extra vacuuming | +$20 |
| Bi-Weekly Discount | 15% recurring client discount | −$36 |
Subtotal: $240
Discount: −$36
Total: $204
Payment: Due upon completion. Cash, check, Venmo, or card accepted.
Cancellation: 24-hour notice required. Late cancellations: 50% charge.
Guarantee: 100% satisfaction. Free re-clean within 24 hours if not satisfied.
Not included: Exterior windows, garage, laundry, organization.
Quote vs Estimate vs Invoice
| Document | When to Use | Binding? |
|---|---|---|
| Estimate | Before seeing the property — approximate range | No |
| Quote | After walkthrough/details — fixed price commitment | Yes (typically) |
| Invoice | After service completed — request for payment | Yes |
| Proposal | For large/commercial jobs — detailed scope + pricing | After acceptance |
Best workflow: Send a quick estimate within 1 hour (generated by our calculator), then convert to a firm quote after getting property photos or a walkthrough. Send the invoice after the job is done.
5 Quote Mistakes That Lose Jobs
Taking too long to respond
Fix: Send within 1 hour. Use a calculator to generate instant estimates. Follow up within 24 hours if no response.
Just sending a number with no details
Fix: "$200" in a text message looks unprofessional. Always send a formatted quote with itemized services and terms.
Not specifying what's included (and excluded)
Fix: "Cleaning: $200" is vague. List every room and service. Explicitly state exclusions to avoid disputes.
No expiration date on the quote
Fix: Always include validity: "This quote is valid for 30 days." Prevents clients from accepting an old quote after your costs have changed.
Making it hard to say yes
Fix: Include a clear CTA: "Reply CONFIRM to book" or a link to your booking page. Remove friction from the buying process.
Tips to Convert More Quotes into Jobs
Respond in under 1 hour
Speed is the #1 factor. The first to respond wins 60% of jobs. Use our calculator for instant estimates.
Include before/after photos
If you have portfolio photos, attach 2–3 to your quote email. Visual proof of quality beats any words.
Offer 3 options
Basic, Standard, and Premium packages. Clients almost always pick the middle option (the "Goldilocks effect").
Add social proof
Include 1–2 client testimonials in your quote footer. "4.9★ on Google with 85+ reviews" builds instant trust.
Follow up systematically
Day 1: Send quote. Day 2: "Did you get my quote?" Day 5: "Still interested?" Day 10: Final follow-up with a small incentive.
Make booking effortless
Online booking link > phone call > email reply. Every extra step loses 20–30% of potential bookings.
Get Your Free Template
You have two options:
Manual Template
Use the structure from this guide to create your own quote template in Google Docs, Word, or Canva. Include all 10 elements.
Free — DIY approach
Auto-Generated Quotes
Use our calculator to generate professional, branded PDF quotes in seconds. Enter property details → get instant quote → send to client.
Try the CalculatorFrequently Asked Questions
What should a cleaning quote include?
A professional cleaning quote should include: company info (name, contact, license), client info (name, address), quote details (number, date, validity), itemized services with prices, total, payment terms, cancellation policy, satisfaction guarantee, exclusions, and a clear call to action to book.
What's the difference between a cleaning quote and an estimate?
A quote is a fixed price commitment — the client pays that exact amount. An estimate is an approximation that may change. Quotes are typically binding; estimates are not. Send estimates before seeing the property, and firm quotes after you have all details.
How do I send a cleaning quote to a client?
Email a branded PDF within 1 hour of the inquiry. Follow up by text: "Hi [name], just sent your cleaning quote to [email]. Let me know if you have questions!" Include your booking link in both the quote and the follow-up text.
How long should a cleaning quote be valid?
Standard validity is 30 days. For commercial contracts, 14–30 days. Always state the expiration clearly: "This quote expires on [date]." This creates urgency and protects you from price changes.
How can I make my quotes look more professional?
Use a consistent template with your logo, clean formatting, and itemized pricing. Include insurance/license numbers, testimonials, and before/after photos. Or use our calculator's PDF generation for instant professional quotes.
Generate Professional Quotes in Seconds
Stop spending 15 minutes per quote. Our calculator generates branded, itemized PDF quotes automatically.